As a landlord, there may come a time when you need to terminate a tenancy agreement with one of your tenants. This can be a difficult situation, but it is important to handle it professionally and legally. One of the first steps in this process is writing a letter of termination to the tenant.

Here is a sample letter of termination of tenancy agreement by a landlord:


[Tenant’s Name]


[City, State ZIP Code]

Dear [Tenant’s Name],

I am writing to inform you that, as your landlord, I have decided to terminate our tenancy agreement [insert specific details about the agreement]. This decision is not one that I have made lightly, but it has become necessary due to [insert reason for termination, such as non-payment of rent, violations of lease terms, or other breaches of the agreement].

As per the terms of our agreement, I am providing you with [insert state-specific number of days required to give notice of termination] days’ notice of termination. Therefore, your tenancy agreement with [insert name of landlord or property management company] will come to an end on [insert date of termination, which must comply with state laws].

Please note that you are responsible for fulfilling all of the terms of the agreement until that date, including paying rent and maintaining the condition of the property. Upon the expiration of your tenancy agreement, you must vacate the property and return all keys to me.

If you have any questions or concerns about this process, please do not hesitate to reach out to me. I will be happy to discuss this matter with you further and provide any necessary information.

Thank you for your understanding and cooperation in this matter.


[Your Name]


[City, State ZIP Code]

[Phone Number]


When writing a letter of termination of tenancy agreement, it is important to be clear and concise while also following state and local laws. If you are unsure of how to proceed, seek the advice of a legal professional to ensure that you are handling the situation in the best possible way. By handling the termination professionally, you can minimize the potential for legal problems and maintain your reputation as a responsible landlord.